Whistleblowing Policy

Yutaka Shoji Malaysia Sdn. Bhd. (the Company) is committed to a high level of business ethics and integrity in conducting its business and to promote a strong culture of sincerity, transparency and fairness in all aspects of its operations.

As part of this commitment, the Board acknowledges that misconduct are usually known first by the employees who work in the Company. However, they may not express their concerns for fear of discrimination, harassment, reprisal or retaliation by their peers or the Company. External parties who have business dealings with the Company (such as customers, suppliers and independent service providers) may also avoid raising a concern of misconduct for the same reasons.

As an early warning system, a Whistleblowing policy provides a safe and proper channel of reporting for employees or stakeholders of the Company, to report without fear any concerns regarding improper conduct or wrongful act occurring within the Company.

Whistleblowing may relate to any information pertaining to wrongdoings, unlawful behaviour and malpractices by staff of the Company and/or irregularities in the conduct of business. Some examples of concerns include:

  • Impropriety, corruption, bribery, acts of fraud, dishonesty, embezzlement, theft
  • Breach of trust, Company’s policies or procedures
  • Unethical behaviour, harassment and/or bullying
  • Concealing information about malpractice or misconduct
  • Failure to comply with legal or regulatory obligations
  • Serious conflict of interest without proper disclosure
  • Abuse of Company’s assets/monies without proper authorization
  • Conducts in breach of law

Who can raise concerns ie whistleblower?

Any of the following persons can be a Whistleblower.

  • Any employee or agent of the Company
  • External parties having a business relationship with the Company

Protection Against Reprisal

In raising a legitimate and genuine concern under this Policy, the whistleblower will not be at risk of coercion, retaliation or reprisal if acting in good faith. Pursuant to the Whistleblower Act 2010, no action will be taken against the whistleblower who reports in good faith.

All information disclosed during the course of investigation will remain confidential, unless so required under the provisions of law.

How to Whistleblow

Disclosure of improper conduct may be made through the following channels:

  • Email to compliance@yutaka-shoji.com.my OR
  • In writing and delivered in sealed envelope with the words STRICTLY CONFIDENTIAL addressed to:
    Compliance Officer
    Yutaka Shoji Malaysia Sdn Bhd
    Level 21, Tower 2, Etiqa Twins
    11 Jalan Pinang
    50450 Kuala Lumpur